Internships

U.S. Embassy Foreign National Student Internship Program

 

Are you a Hungarian university student who would like an opportunity to gain insight into U.S. foreign policy, diplomacy, and everyday life at the U.S. Mission to Hungary?   Students from five Hungarian universities can apply for work as an intern at the U.S. Embassy in Budapest, to explore new career avenues and to acquire lifelong skills.  This unpaid internship program is designed to provide substantive experiences in a Foreign Affairs environment.  We seek a broad range of academic majors, and a diversity of experience and backgrounds.

Eligibility Requirement

Applicants must:

  • Be a student with active status at one of these Hungarian universities:
    • Corvinus University of Budapest,
    • Eötvös Loránd University (ELTE),
    • International Business School,
    • Pázmány Péter Catholic University – Faculty of Humanities and Social Sciences,  OR
    • University of Szeged – Faculty of Law and Political Sciences;
  • Have a strong interest in U.S. foreign affairs and bilateral relations;
  • Be able to devote approximately  20 hours/week for a few months to work in one of the offices of the Embassy;
  • Be able to successfully complete a background investigation and a medical check;
  • Be able to speak and write in Hungarian (intermediate level)

Application Deadlines

Applications are accepted twice a year, for Spring and Fall semesters.
Fall semester:  Internship opportunities are posted by the Career Centers of the educational institutions late April. Application deadline: May 18, 2018.

Compensation and Benefits

  • This is an unpaid internships;
  • Interns may be able to earn college credit for successful completion of the internship;
  • Upon successful completion of the internship, you may receive a letter of recommendation/appreciation from the Embassy.

How to Apply

What to send:

  • CV/resume and Application Form (Word, 69KB; also called Statement of Interest);
    (Application Form/Statement of Interest can be obtained from the Career Center/Office of the applicant’s university/college as well.);
  • Personal statement explaining your reasons for applying for the internship;
  • Valid certificate of active student status;
  • If you wish to apply for an internship in more than one office, please submit an Application Form for each section and also rank your preferences.

Where to submit:

Human Resources Office
Embassy of the United States of America
Szabadság tér 12, H-1054 Budapest
E-mail: budapestrecruitment@state.gov

Frequently Asked Questions

Q: My university is not on the list, can I still apply?

A:  Unfortunately, we only have formal internship agreements with these universities.  If you would like for your university to become part of the internship program, we ask you to reach out to your university administrators to advocate for that process.

Q: I have already graduated but I am looking for an unpaid internship, can I apply?

A: Unfortunately, under current labor regulations, we can only accept interns who have active student status.

Further Questions?

If you have further questions concerning this internship, please send them to budapestrecruitment@state.gov.

Sections Accepting Interns in Fall 2018

Duration

16 weeks (with possible extension), variable hours

Major duties

  • Assist in the preparation of tax documents and other accounting and financial tasks for the Association
  • Assist with new merchandising and marketing strategies for the AEEA Diplomats’ Store promoting goods and services for the U.S. Embassy community.
  • Update inventory data and assist with various duties at the AEEA Diplomats’ Store (stocking shelves, receiving products, etc.).
  • Assist with events at the embassy

 Benefits of the internship

The internship program is a great opportunity for the interns to work in a professional environment together with Hungarian and American colleagues.  The intern will have an opportunity to master his/her communication skills, to gain experience in an international office environment, and take in commercial duties. The American Embassy Employee Association will benefit from the interns’ fresh academic knowledge, their creativity, as well as computer skills.

Certification:  The American Embassy Employee Association has the adequate workspace and equipment for the interns to perform the duties during the internship.

 TO APPLY:

Please submit the following to the Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest or to budapestrecruitment@state.gov:

  • Application form (can be obtained from the Educational Institution),
  • CV and
  • Certification of active student status.

Duration

6 weeks (with possible extension), variable hours

Major duties and/or projects, the scope of work and related duties:

  • Assisting with the Arrival of Diplomats:
  • Residence permit application procedure assistance (filing, copying, taking  photos, sorting forms, corresponding with the Ministry of Foreign Affairs)
  • Collecting different HR, Finance and residence permit related forms prior to arrival
  • Setting up Check-In appointments for new-comers
  • BKK QR code requests
  • Setting up bank account opening appointments
  • Assisting with ordering internet/phone/cable subscriptions
  • Assisting with Third Party Liability Vehicle insurance policy with service provider
  • Collecting/submitting/assisting with VAT refund packages/Translations/Delivery etc.
  • Preparing Army base cards
  • Assisting with official visa applications:  traveler data collection, visa supporting letters, Diplomatic Notes to Embassies and Consulates
  • Updating car insurance/technical inspection records and sending reminders to Diplomats
  • Assisting with Residence card and passport expiration tracking
  • Collecting/scanning/filing Gym Waiver forms and others
  • Keeping the CSC Intranet site up-to-date
  • Assisting with the Departure of Diplomats:
  • Assisting with cancelling internet/phone/cable subscriptions, bank account termination, Third Party Liability Insurance Termination
  • Collecting Check-Out sheets and registering forwarding addresses

 

How will this internship benefit the section and the intern:

The internship program is a great opportunity for the interns to work in a professional environment together with Hungarian and American colleagues.  The intern will have an opportunity to master his/her communication skills, to learn how the embassy offices operate, start to understand the aspect of diplomatic and international relations and collect information to the mission community. The CSC Office will benefit from the interns’ fresh academic knowledge, their creativity, as well as computer skills.

 

Certification:  The CSC Office has the adequate workspace and equipment for the interns to perform the duties during the internship.

TO APPLY:

Please submit the following to the Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest or to budapestrecruitment@state.gov:

  • Application form (can be obtained from the Educational Institution),
  • CV and
  • Certification of active student status.

Duration:

2 months (with possible extension),
20 hours    (3-4 hours per day or every 2nd day, variable hours

How will this internship benefit the section and the intern:

The internship program is a great opportunity for the interns to work in a professional environment together with Hungarian and American colleagues.  The intern will assist Facility Management Office in miscellaneous office work, will have an opportunity to master his/her communication skills, to follow and learn the frequently changing laws, regulations and collect information. The FM Section will benefit from the interns’ fresh academic knowledge, their creativity, as well as computer skills. Assisting /giving hand to  the Facility Management –  an intern will learn how Facility works/serves residences /offices such of repairs/schedules/preparation of make ready/housing/ office environment – how U.S. Government  works/plans  in this very field when Facility Management is tasked.

Skills/related studies required to perform the internship, including any special requirements/qualifications:

Fluency in English and Hungarian, good communication skills, good interpersonal skills, and computer skills (world/excel, outlook).

Certification:  The Facility Management Section has the adequate workspace and equipment for the interns to perform the duties during the internship.

 

 TO APPLY:

Please submit the following to the Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest or to budapestrecruitment@state.gov:

  • Application form (can be obtained from the Educational Institution),
  • CV, and
  • Certification of active student status.

Duration:

Flexible, variable hours. 20 hours/week (up to 40-hours) for minimum of 2 months

  • Required number of hours per day: As many as can be provided, but otherwise flexible
  • Required days per week: Flexible

Major duties and/or projects, the scope of work and related duties:

  • Processing Official Value Added Tax refunds for the Embassy (sorting and scanning invoices, downloading payment documentation, data entry into official Excel reporting sheet, and reconciliation of NAV reimbursements with funding sources), and
  • Assisting in Administrative Duties (mail delivery, ordering, and sending invoices to send to central payments processing center).

Required qualifications:

  • Education: High school diploma
  • Language: Hungarian/English
  • Knowledge: Information Technology (IT) skills to manage Excel spreadsheets; use of MS Office
  • Abilities and skills required: Good mathematic and IT skills required

How will this internship benefit the Office and the Intern:

The internship program is a great opportunity for the interns to work in a professional and international environment together with Hungarian and American colleagues.  The intern will have an opportunity to master his/her communication, language, and IT skills to help the Embassy recuperate hundreds of thousands in VAT as a diplomatic entity.  The internship will also give the intern an overview of how a Financial Management Office for an international organization operates and help give them a broader view of finance to help him/her supplement his/her college/university studies.  The Financial Management Office will also benefit from the interns’ fresh academic knowledge, creativity, enthusiasm, and IT skills.

Certification:

The Financial Management Office has the adequate workspace and equipment for the interns to perform the duties during the internship.

TO APPLY:

Please submit the following to the Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest or to budapestrecruitment@state.gov:

  • Application form (can be obtained from the Educational Institution),
  • CV and
  • Certification of active student status.

Duration:

20 hours per week (variable hours) for approximately 2-3 months.

Major duties and/or projects, the scope of work and related duties:

  • Assisting in A/LM retagging project where students need to work with excel spreadsheets and assign barcode stickers to furniture and appliances in residences, in offices and in the warehouse.
  • Assisting in the annual inventory of Embassy property.
  • Assisting in the planning and execution of an online sale of Embassy furniture and equipment.
  • Assisting with the scheduling of Property pickup and delivery myServices requests.
  • Escorting contractors in residences and in Embassy buildings and reviewing the scheduled work performance of service provider or residential cleaning contractors.
  • Conducting market researches on local and US market for furniture and appliances online.
  • Assisting in the room setup of official meetings and events in the Chancery meeting rooms.

 

Required qualifications:

  • Language: Hungarian/English (ability to communicate with English speaking customers) )
  • We are looking for a reliable, organized, customer service oriented team member with good knowledge of Word, Excel and PowerPoint and general administrative knowledge.  The ability to multi-task and track multi-step issues until their resolution is also important.

How will this internship benefit the section and the intern:

The intern will get to work in a team environment, utilize their organizational and computer skills and build on their administrative capabilities.  This is a great opportunity for someone who would like to gain experience in a professional office environment and for someone with an interest in real estate/housing. The intern will help GSO tackle some of our important projects which will assist us in achieving our department objectives and allow us to maintain high levels of customer service.

Certification:  The General Services Office has the adequate workspace and equipment for the intern to perform his or her duties during the internship.

TO APPLY:

Please submit the following to the Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest or to budapestrecruitment@state.gov:

  • Application form (can be obtained from the Educational Institution),
  • CV and
  • Certification of active student status.

Duration:

6 weeks (with possible extension), variable hours

Major duties and/or projects, the scope of work and related duties:

  • Collecting labor, social security, visa, recruitment information from the “leader” info websites (origo, index etc)
  • Researching governmental websites to confirm the collected information.
  • Preparing summaries of the announced and planned changes.
  • Assisting in drafting and translating documents.
  • Researching possible advertising sources that are free of charge.
  • Assisting in drafting vacancy announcements, advertisements.
  • Preparing statistics/comparisons regarding various sources of advertising.
  • Assisting in interview scheduling and enrollment.
  • Assisting in different fields of HR (recruitment, social security, etc.).

 

How will this internship benefit the section and the intern:

The internship program is a great opportunity for the interns to work in a professional environment together with Hungarian and American colleagues.  The intern will have an opportunity to master his/her communication skills, to follow and learn the frequently changing laws, regulations and collect information and improve customer service skills. The intern can gain practical knowledge on the field of HR. The HR Office will benefit from the interns’ fresh academic knowledge, their creativity, as well as computer skills.

Certification:  The Human Resources Office has the adequate workspace and equipment for the interns to perform the duties during the internship.

TO APPLY:

Please submit the following to the Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest or to budapestrecruitment@state.gov:

  • Application form (can be obtained from the Educational Institution),
  • CV and
  • Certification of active student status.

CLOSED for the fall application period

 

Duration:

3 months, 20 hours / week (with possible extension), variable hours

Major duties and/or projects, the scope of work and related duties:

The internship involves administrative duties in the management of Embassy Budapest’s unclassified projects and programs, to include:

  • Basic systems administration in Microsoft Active Directory on the Department’s Open Net Plus network
  • Facilitating user account creation and transfers with the IT Service Center
  • Monitoring and taking action on Information Management-related taskers assigned through the MyServices portal
  • Assisting with Unclassified Mail and Pouch operations, as needed
  • Assisting with  Information Management-related property transfers and inventories
  •  Assisting with special projects, per direction of the Information Management Officer-

Required qualifications:

  • Language: 3/3 English
  • Knowledge, abilities and skills required:  Currently pursuing a degree in Information Technology, e.g., Computer Science, Information Management, etc.

How will this internship benefit the section and the intern:

The internship program is a great opportunity for the interns to work in a professional environment together with Hungarian and American colleagues.  An intern would directly benefit the Information Resource Management office through the accomplishment of myriad projects/programs under the IM portfolio.  Most notably, assistance with unclassified operations and managing post’s systems.  The intern would likewise benefit from gaining knowledge and skills in an active technology environment working alongside Hungarian and American colleagues with decades of professional experience.

Certification:  The Human Resources Office has the adequate workspace and equipment for the interns to perform the duties during the internship.

 

TO APPLY:

Please submit the following to the Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest or to budapestrecruitment@state.gov:

  • Application form (can be obtained from the Educational Institution),
  • CV and
  • Certification of active student status.

Duration:

There is some flexibility regarding the hours and days per week to be worked, but we would like the intern to work a fixed schedule of at least three days per week and a total of at least 20 hours per week. Duration of the internship would be three months, which can be extended.

Major duties and/or projects, the scope of work:

Contribution to research, writing economic and political reports, analysis of international issues,  translation of documents,  attending and taking notes at briefings/conferences,  scheduling appointments, outreach with Hungarian officials, organizations or institutions,  and other work related to the section                                   .

Skills/related studies required to perform the internship:

The intern should have completed at least two years of university study (graduate level students would be even better), and be pursuing a course of study in one or more of the following: political science, economics, business, international trade, natural resource management, or other related fields.  The intern should be a native Hungarian speaker with strong English speaking and writing skills.

How will this internship would benefit the section and the intern:

The internship program is a great opportunity to work in a professional environment with skilled Hungarian and American colleagues and gain an understanding of how an Embassy functions.  The intern’s tasks strongly correlate with the section’s core duties, enabling him/her to do substantive research into political and economic issues and develop professional, analytical, and reporting skills.

The Political and Economic Section can benefit from the interns’ fresh academic knowledge in the field of political science or economics, his/her contribution to research, reporting, and organizing visitor’s programs.

HOW TO APPLY:

Please submit application form (can be obtained from the Educational Institution), a CV and a Statement of Interest to : Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest

Duration:

6 weeks (with possible extension), variable hours

Major duties and/or projects, scope of work and related duties:

  • Translates and summarizes protocol-related correspondence including invitations in Hungarian
  • Maintains log of invitations, keeps record of each invitation, follows up with the relevant offices regarding the invitation
  • Coordinates all protocol aspects with mission personnel regarding their attendance when they are attending an event on the Ambassador’s behalf
  • Handles incoming phone calls and emails with tact and discreetly in close supervision
  • Assists with preparation of guest lists, enters data
  • Escorts high level contacts of the Executive office

How will this internship benefit the section and the intern:

The internship program is a great opportunity for the interns to work in a professional environment together with Hungarian and American colleagues.  The intern will have an opportunity to master his/her communication skills, learn how the embassy Protocol office operates, learn the rules of the Hungarian and the American Protocol, also will gain knowledge how diplomatic and international relations work in the aspects  of protocol. The Protocol Office will benefit from the interns’ fresh academic knowledge, their creativity, fresh ideas as well as computer skills.

TO APPLY:

Please submit application form (can be obtained from the Educational Institution), CV and Statement of Interest and certification of active student status to Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest or to budapestrecruitment@state.gov.

Duration:

16-20 hours per week for 16 weeks, extendable to 24 weeks

Description of duties:

Assist the press and online media team with programs, events, and initiatives. This may include identifying and developing content for the Embassy’s multiple online platforms, participation in youth outreach campaigns, research projects, press monitoring and analysis, English-to-Hungarian translation, administrative tasks, and other duties as needed.

Skills/related studies required to perform the internship, including any special requirements/qualifications:

Fluency in English and Hungarian, good communication skills, knowledge of the United States, knowledge of world affairs and current events, good interpersonal skills, and experience in generating content for social media.  Video production skills is a plus, but not required.

How will this internship benefit the section and the intern:

The section benefits from the diversity of opinion and outlook brought by an intern; the student benefits from the exposure to international affairs and gains experience working in an international environment.  The student will also gain experience in working with online media in a professional capacity.

Certification:  The Public Affairs Office has adequate workspace and equipment.

TO APPLY:

Please submit the following to the Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest or to budapestrecruitment@state.gov:

  • Application form (can be obtained from the Educational Institution),
  • CV and
  • Certification of active student status.

 

Duration:

Minimum 4 hours per day or minimum 20 hours/week for 2-3 months, with possible extension

About the section:

The Regional Environmental, Science and Technology, and Health Hub (ESTH Hub Office) has bilateral and regional responsibilities and is one of twelve ESTH Hub Offices that the U.S. State Department has established around the world. Its core mission is to promote U.S. engagement on environmental, scientific, health, and technology issues and to strengthen regional and transboundary cooperation in Central and Eastern Europe, including the Caucasus. The Hub Office covers 20 countries in the region including: Albania, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, the Czech Republic, Georgia, Hungary, Kosovo, Macedonia, Moldova, Montenegro, Poland, Romania, Serbia, Slovakia, Slovenia, and Ukraine. The ESTH Hub engages with government officials, NGOs, international organizations, academic and research institutions to advocate U.S. positions on issues such as transboundary water protection, nature conservation, natural resource management, environmental law enforcement, scientific cooperation, and pandemic preparedness.

Major duties and /or projects:

  • Follow environment, science and technology related articles in the Hungarian press and online media and prepare short summaries
  • Follow the development of transboundary environmental and scientific policy issues related to renewable energy policy, water protection, climate change policy and clean technology
  • Assist Hungarian and American colleagues as required with identifying, researching, and assessing significant developments in Hungarian politics and economy in the field of energy, biotechnology, health care, science and technology
  • Assist with incoming delegations and planning section meetings and visits
  • Assist with translation of documents, official Embassy functions, attending and reporting on briefings and meetings
  • Assist with the section’s outreach efforts to Hungarian policy-makers, scientific and NGO groups, institutions and business partners

Skills and qualifications:

  • Ability to develop relationships with colleagues at the Embassy and members of the environmental and science communities.
  • Desirable Computer skills include strong capability in Word, Excel and Power Point
  • Desired language proficiency: English level III/III; Hungarian level III/III.
  • Proactive and able to work quickly and independently
  • Research and writing skills critical
  • Ability to use office equipment (copier, fax machine, scanner)
  • Having a background or interest in environmental issues, natural sciences, renewable energy, science, technology, or health is a plus, but not required

How will this internship benefit the section and the intern:

The internship program is a great opportunity for a student to work in a professional environment and with skilled American and Hungarian colleagues.  The intern can develop communication, business and planning skills, have broad insight into regional environmental and scientific issues, improve their professional language skills, and gain a good introduction to the conduct of international relations. The intern’s support will help ESTH broaden our outreach, planning and research capabilities.  The section will also benefit from the intern’s fresh academic knowledge and interest in environment, science, technology and health issues.

Certification: The ESTH section would provide the workplace and equipment for the intern to perform their duties during the internship.

Please note that there are no benefits attached to this internship, no compensation nor any future employment rights.

TO APPLY: Please submit application form (to be obtained from the Career Center of the Educational Institution), CV and Statement of Interest to Human Resources Office, American Embassy, Szabadság tér 12. 1054, Budapest.

Who are We?

The U.S. & Foreign Commercial Service combines both diplomacy and business with one goal:  helping to strengthen the trade and investment relationship between our two countries.  As the trade branch of the U.S. Embassy, you’ll work with our team to:

  • Conduct market intelligence to gain current information of the latest trends
  • Help us engage with trade policy-makers, institutions, academics & other partners
  • Counsel U.S. and Hungarian firms on the best way to take advantage of the opportunities
  • Provide business matchmaking programs
  • Prepare market research reports, company profiles, and due diligence reports
  • Promote and recruit Hungarian business delegations to major trade shows in the U.S.
  • Assist Hungarian companies that are thinking about investing in the United States

For more information on, check us out at http://www.export.gov/hungary/.

What does this mean for You?

“This is more than regular office work, you will have the opportunity to meet CEOs and key stakeholders, attend embassy receptions and participate in conducting industry analysis.” – Dani K., Corvinus (Intern 2017)

While a part of our Embassy family, you’ll get exposed to everything we do but with an insider’s perspective.  You’ll work closely with experienced business advisers to conduct market research and data analysis that will help companies make important business decisions and form long-lasting partnerships.  While we also need your help to organize business and networking events, you’ll get to attend them and meet some pretty interesting people. An important part of what we do is tracking our work to show the positive impact we have, so we’ll ask you to work in our proprietary client tracking system, and make direct calls to potential Hungarian partners for American companies.

Where and When

In order to become well integrated into our team, we look for people who can be with us for 20 hours per week.  We’ll spend some time training you and want you to be effective at your job, so expect to stay with us for about three months (or longer if we all like each other).  The internship takes place at our office in the Embassy on Szabadság tér.

“Interning with the Commercial Section was one of the best things I’ve ever done as it’s really opened my eyes to the possibilities.”
– Mira B., Corvinus (Intern 2017)

Sound good so far?  Here’s how you apply:

We need you to speak English and Hungarian; have a familiarity with market research techniques and databases; be skilled with Windows Office (Word, Excel, PowerPoint, etc.); and possess good writing and communications skills.  Submit your application form (obtained from your university) along with your CV, Statement of Interest, and certification of active student status to the Human Resources Office at the American Embassy, Szabadság tér 12. 1054, Budapest or to budapestrecruitment@state.gov.

Please note this internship is unpaid.